Office of Information Technology

Helpful Hints

Back up files (Import/Export) from Outlook 2000/2002 (XP)

To back up (export) all of your data

• Start Outlook
• <File>, and then
• <Import/Export>.
• <Export to a file> (first choice) <next>
• Scroll down and <Personal Folder File> (.pst) <next>
• Highlight Mailbox - yourname. Check the box "Include subfolders" <next>
• When the window pops up you will be able to name the file you are exporting. It is important that you give it a name that you will definitely remember (e. g. "your username" Outlook backup). Save it to a location where you will find it easily; your network folder or a backup folder in My Documents, or, if you're not sure you'll find it again, to the Desktop. Remember that this file can be many MB in size.
• <Browse>
• Choose the location to "Save in".
• Click the down arrow and then
• Select the drive and the folder of your choice.
• Under "File name" (at bottom), type in the name you have chosen. <OK>
• This will take you back to the previous window < Finish>
• In "Create Microsoft Personal Folders" in Name: type a description of file contents
• In Password: (below) optionally enter a password <OK>
• File creation time is dependant on total amount of data to export

To restore (import) your data back:

• Start Outlook
• <File> and then
• <Import and Export.>
• Click on Import from another program or file (Outlook 2000) or Outlook data file (Outlook XP) <Next>
• Scroll down to Personal Folder File (.pst) <Next>
• Navigate to location of file
• Under Options, choose as appropriate <Next>
• Select Personal folders to import all, or select a single folder if desired, check Include subfolders
• Choose Import items into the same folder in:
• Pull down menu and choose Mailbox - User Name <Finish>